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Editorial Policies | Acta Oncologica Turcica

Editorial Policies

Information for Authors

The manuscripts written in Turkish or English can be accepted to the Acta Oncologica Turcica which is the scientific journal of Dr. A.Y. Ankara Oncology Training and Research Hospital. The papers written in Turkish must base on the Turkish Dictionary and the spelling book of the Turkish Language Association

The abbrevation of the Acta Oncologica Turcica is Acta Oncol Tur.

The scientific and the legal responsibilities belong to the authors. The copyrights of the publications belong to the Acta Oncologica Turcica. The authors are responsible for the content of the papers and for the accuracy of the references. The authors must submit 'Copyright Transfer Form' during the submission of manuscript. By signing the 'Copyright Transfer Form' the authors guarantee the fact that the article has not been published nor under consideration for publication in whole or in part elsewhere. The authors attest to the fact that they all have read the manuscript, attest to the validity and legitimacy of the data and its interpretation, and agree to its submission to the Acta Oncologica Turcica.

Formal and documented approval from Institutional Ethical Committee for clinical, experimental and drug researches should be obtained for all studies involving people, medical records, and anonymised human tissues. All such studies should conform to the World Medical Association Declaration of Helsinki (revised in 2013) and manuscripts should include a statement that the research protocol was approved by the Institutional Ethical Committee or equivalent.

For the experimental animal studies, the authors must include a statement that they protect the animal rights according to the "Guide for the care and use of laboratory animals" ( http://oacu.od.nih.gov/regs/guide/guide.pdf) and must obtain approval from Institutional Ethical Committee. Both the 'Informed Consent' and approval from ethical committee should be described in the 'Materials and Methods' section of the manuscript.

All sources of funds supporting the work and a statement of financial interest, if any, must be included, along with a list of all products, devices, drugs, etc., used in the manuscript. Each author must disclose at the time of submission any commercial associations or financial disclosures that might pose or create a conflict of interest. Such associations include consultancies, stock ownership, or other equity interests, and payments for conducting a study described in the manuscript. Authors must disclose any funding received for the work from any organizations within the cover letter to the editor. The statement of conflict of interest should also be added at the end of the main text.

All the manuscripts are evaluated by editor-in chief, associate editors and at least two rewievers. The rewievers are chosen from the consultants specified in the journal, and if necessary, from the national or the international experts of that specific issue. The authors accept the fact that editor-in chief, associate editors, biostatistics expert and English language expert can edit the manuscript unless they do not change the main subject of the manuscript. The abstracts of the manuscripts submitted only in English will be translated to Turkish by editorial board without making any change in the main subject.

If a scientific and/or ethical misconduct or such an accuse is encountered, the journal keeps the rights of referring the matter for investigation to the author's academic institution or hospital, to the appropriate state or local disciplinary body, and/or to the Ethics Committee. The journal takes the responsibility of tracking the matter properly but does not undertake the authority of carrying out the real investigation or deciding about the mistake.

Manuscript preparation rules were managed under the guidence of 'Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication' (http://www.icmje.org/). The manuscripts which do not fit to the formatting criterion of the journal are returned to the corresponding authors.

General Rules


Only the manuscripts submitted on-line is accepted for consideration of publication. The authors should register to the web page of the Journal Agent (http://www.journalagent.com/tod/) and get an account. This system enables online submission and evaluation of the manuscript. The manuscripts collected via this way are accepted by the system according to the rules of ICMJE, PubMed and Ulakbim-Turkey Citation Index and archived. The manuscripts which are not accepted for publication are not returned to the authors except for artistic images.

The manuscripts should be prepared in Microsoft Word program by the Times New Roman style at 12 point-size with double space, leaving 2.5 cm. space on each side of an A4 page. Abbrevations should be described where they are first used and should be used throughout the text. The authors should not use abbrevations within the abstract. The authors can consult the 'scientific writing style and formatting' resource for internationally used abbrevations.

Cover letter to the editor- in chief: type of the manuscript, a statement indicating that the manuscript has not been submitted elsewhere, all sources of external funds supporting the work and all corporate affiliations of the authors, if any, should be indicated.

Figures and tables should not be included within the body of the main text. They should be uploaded seperately under the name of 'figures' and 'tables' with the acceptable file extensions (.gif, .jpe, .jpg, .jpeg, .bmp, .png)

Biostatistics


To ensure the accountability of the findings of the study, study design, sampling, scientific approaches and applications should be described. The references should be provided.

P value of significance, type of the error, and confidence interval should be provided. All statistical terms, abbrevations and symbols should be explained. The software used for the statistics should be indicated. Statistical terminology (random, correlation, significance, etc.) should not be used in non-statistical means.

The results of the statistical analysis should be included within the 'Results' section as tables, figures or graphics. Type of the statistical method and the details of the work should be presented within the 'Materials and Methods' section.

Type of Manuscripts

Original Articles
Original articles comprise clinical studies, clinical observations, new techniques, experimental and labaratory stuides. Original articles should contain the sections of title, abstract, keywords, introduction, materials and methods, results, discussion, acknowledgements, references, tables, graphics, figures. Title, abtract and keywords should be written in English and in Turkish. If the foreign authors do not prepare a Turkish title, a Turkish abstract and a Turkish keywords, the editorial board will have the rights to prepare their Turkish versions. The manuscript which is written according to the writing rules explained above should not extend beyond 16 A4 pages.

Title Page: is the section which includes title of the manuscript, names of the authors, and information about the authors. The following definitions should be included in turn: 1. Title of the manuscript (both in English and Turkish) 2. Names of the authors (Names of the authors should be written without any abbrevation. Academic degrees of the authors should not be included) and affiliations 3. Name, address, phone number, fax number, e-mail address of the corresponding author.

Abstract: should be prepared both in Turkish and English. The length should be no more than 250 words. Original articles should have structured abstract. For other types of submissions, it should be unstructured. No reference should be indicated. Abbrevations should be avoided as possible. If an abbrevation is done, it should be arranged free from the main text. The abstract should be structured in original articles as follows:

Background: The purpose of the study should be clearly explained.

Materials and Method: The following issues of the study should be defined: Standart criteria, whether it is randomized, whether it is retrospective or prospective, type of statistical analysis,

Results: The results of the study should be given with the degree of statistical significance.

Conclusion: The conclusion should reflect the results of the study, define the clinical applicability, indicate positive and negative ways.

Keywords: Two to five keywords should follow the abstract. English keywords should be written according to Medical Subject Headings (MESH) ( www.nlm.nih.gov/mesg/MBrowser.html). Turkish keywords should be the exact translation of MESH terms.

Introduction: Short and explanatory information about the topic should be given, which should be supported by literature

Materials and Methods: The study plan should be explained in details. The following issues of the study should be defined: Standart criteria, whether it is randomized, whether it is retrospective or prospective, type of statistical analysis, number of patients and volunteers, inclusion and exclusion criteria of the patients and the volunteers.

Results: The results should be given and evaluated by the type of statistical analysis. Tables and figures should be provided with the consecutive numbers.

Discussion: The results should be discussed with their positive and negative ways. They should be compared with the literature.

Acknowledgements: Any conflict of interest, financial support, grant and other type of editorial and/or technical support including biostatistics and language editing should be added at the end of the main text.

References: The authors are responsible for the validity of the references. They should be numbered at the end of the sentence before the dot according to the order of sequence. If the number of the authors are equal or less than six, all the authors should be written in the reference. If the number of the authors is more than six, first three of the authors should be written and then the term 'et al' should be added. Oral or poster presentations -if not published within a supplementary volume of a journal-, unpublished material, thesis, internet based addresses, personal communications should not be included in the reference section. If such a reference will be used, it should be indicated at the end of the sentence in which it is mentioned, within paranthesis without using any number.

Examples for references:
Journal: surname(s) of the author(s) and the first letter of the name(s) of the author(s), title of the article, name of the journal (original abbrevation specified in the journal), year, volume and number of pages
Example: Collin JR, Rathbun JE. Involutional entropion: a review with evaluation of a procedure. Arch Ophtalmol 1978;96:1058-64
Book: surname(s) of the author(s) and the first letter of the name(s) of the author(s), title of the chapter, name(s) of the editor(s), name of the book, number of the edition, publishing city and publishing house, year, and number of pages
Example: Herbert L. The Infectious Diseases (1st ed). Philadelphia; Mosby Harcourt; 1999:11;1-8
Book section: surname(s) of the author(s) and the first letter of the name(s) of the author(s), title of the chapter and the section, name(s) of the editor(s), name of the book, number of the edition, publishing city and publishing house, year, and number of pages
Example: O'Brien TP, Green WR. Periocular Infections. In: Feigin RD, Cherry JD, eds. Textbook of Pediatric Infectious Diseases (4th ed). Philadelphia; W.B. Saunders Company;1998:1273-8
The book of which the author and the editor are the same: surname(s) of the author(s) and the first letter of the name(s) of the author(s), title of the chapter, name(s) of the editor(s), name of the book, number of the edition, publishing city and publishing house, year, and number of pages
Example: Solcia E, Capella C, Kloppel G. Tumors of the exocrine pancreas. In: Solcia E,CapellaC, Kloppel G, eds. Tumors of the Pancreas. 2nd ed. Washington: Armed Forces Institute of Pathology; 1997:145-210

Figures, Tables and Graphics
Figures and Figure Legends: Figures should be numbered consecutively and described shortly. If a figure is reprinted from another source, reprint permission should be provided. High resolution images are acceptable. Pictures should be saved as JPEG file at a resolution of 500 pixels with at least 300 dpi

Tables and Graphics: All the tables and graphics should be numbered consecutively and described shortly. Abbrevations should be described as footnote. Tables should be prepared to make the main text more descriptive and understandable. Tables should not repeat the main text.

All the visual material should be submitted as seperate files, not within the body of main text. Figure legends, and table legends should be added at the end of the main text after references.

Case Reports
Case reports should include rarely seen cases which show differences in diagnosis and treatment and which add new scientific insights to the classic knowledge. Title, both in Turkish and English, unstructured abstract which does not exceed 150 words, and keywords should be found in the first page. Introduction, case report, discussion and references follow in turn the first page. Text should not exceed 5 A4 pages. Styling is the same as original articles. References should be kept 15 at maximum.

Reviews
Reviews are the type of articles which deeply evaluate a current subject without putting forward any idea. Title, both in Turkish and English, unstructured abstract and keywords should be found in the first page. Every quotation used in the manuscript should be referenced. The text should not exceed 25 A4 pages.

Cilinical Pictures
Clinical pictures are original and education based manuscripts with high resolution images They should have short explanation (sholud not exceed 500 words, excluding references). Figure explanation should not exceed 100 words. No more than five authors and five references are allowed. There should not be any symbol or the name of the hospital on the figure. No date should be seen on the figure. The main text comprises sections of case report and references.

Letter to Editor
Letter to editor should be prepared as a manuscript which deeply evaluates the current developments both scientifically and socially, and which especially involves contributions or questions for the articles submitted in the journal of Acta Oncologica Turcica. It should not exceed 1000 words and should have references section. No more than 5 references are allowed. It does not involve title or abstract sections.

Article Type Upper Word Limit of Manuscript   Upper Word Limit of Abstract Upper Limit of References Upper Number of Authors
Original Articles 3000 250 60 None
Review 5000 250 60 5
Case Report 1200 250 15 None
Clinical Picture 100 No abstract 5 5
Letter to Editor 1000 No abstract 5 4
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